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Administration and Projects Manager Job Description


Brady Arts Centre, 192-196 Hanbury Street, London, E1 5HU

Reports to: 

Artistic Director / CEO and the Board of Trustees

Line managing: 

Outreach and Administration Assistant 

Freelance Facilitators

Volunteers and Student Placements

Salary Range: 

£30,000-£32,000 per annum (dependent on experience). 

Holiday is statutory, increasing 1 day per year for each full year of employment up to 5 years.

Working hours: 

Full-time. Office hours are Monday to Friday, 9am to 6pm, however the role will require some flexibility and occasional change in working days, evening / weekend hours. 


Initial 1 year fixed-term contract (with intention to extend) subject to a three-month probationary period.

Anticipated Start Date:

End of June 2022

Company Aim: 

Outside Edge Theatre Company (OETC) is the UK’s only theatre company and participatory arts charity focused on addiction.

For over twenty years, our ground-breaking workshops and acting ensemble have inspired positive change in recovering addicts. Using drama as a creative outlet, we help participants build confidence, self-esteem and the skills required to lead productive, healthy lives free from harmful addictive behaviours. Our facilitated activities, which include improvisation, creative writing, acting exercises and performance opportunities, have garnered international recognition from health experts, academics and other arts organisations.

OETC also develops, nurtures and produces new writing and performances about issues related to addiction, including the biennial Phil Fox Award for Playwriting. We tour our productions to off-West End venues, festivals, treatment facilities and other civic spaces.

Currently, OETC runs eleven weekly participatory workshops and delivers Drama, Dance and Creative Writing Taster Sessions in treatment facilities. The company is also in the process of planning its 2022 season of productions. More information on these workshops and previous OETC projects and productions can be found at

Objectives of the Post: 

The Administration and Projects Manager is responsible for delivering the efficient operation of OETC’s office and coordinating the company’s programme of participatory arts projects. This is an exciting opportunity to work alongside AD / CEO Matt Steinberg to support the company’s growth and secure a sustainable and long-term future for this small, fast-paced participatory arts charity and theatre company. 

Attention to detail, the ability to manage your own time efficiently and be a self-starter is essential, along with a ‘can do’ attitude, a respectful and personal approach to participants and a willingness to creatively engage with new challenges.

OETC aims to encourage a culture where people can be themselves and be valued for their strengths and we want our team to represent the same diversity of our participants, audiences and artists. We are keen to hear from a diverse range of candidates from all backgrounds drawing on different perspectives, experience and knowledge. We particularly want to encourage people to apply for this role who have lived experience of being affected by addiction and those who are representative of the diverse communities we serve. 


Project Management 

• Manage all participatory arts workshops, including but not limited to: 

  1. Scheduling facilitators; 

ii) Co-ordinating space rental;  

iii)  Recruiting and retaining participants; 

iv) Sending communications to participants and facilitators;

v) Collecting and assessing weekly debrief notes from facilitators. 

• Oversee marketing and publicity of all workshops, projects and performances. 

• Oversee online and social media strategy and implementation. 

• Manage and coordinate monitoring and evaluation activity and maintain the charity’s CRM system (Salesforce). 

• Provide accurate statistics for various purposes including reporting, fundraising and evaluation. 

• Responsible for staff and volunteer training and supervision sessions. 

• Manage OETC’s Participation Pathways (volunteering scheme, service user social activities and employment opportunities). 

• Develop new initiatives and expand the reach of OETC’s participatory work.

• Deliver one-to-one pastoral care and wrap around support for participants.


• Manage the Outreach and Administrative Assistant and any additional administrative staff engaged, including trainees, work experience and / or interns. 

• Manage recruitment campaigns, interviews and references. 

• Co-ordinate DBS checks for all personnel and assist in maintenance of records and renewals. 

• Contribute to reports for the Board. 

• Contribute to reports for Companies House and Charity Commission. 

• Liaise with utility companies and building management company when required. 

• Be responsible for the timely renewal of insurances, licenses and policies. 

Financial Management 

• Manage OETC’s bookkeeping in an up-to-date manner using accounting software (Xero).

• With OETC’s bookkeeper, oversee monthly payroll and ensure required reports and payments to HMRC and pension provider sent in a timely fashion. 

• Work with the company’s accountants in preparation and analysis of OETC monthly bookkeeping records and project expenditure to: 

i) Implement successful financial planning, including accurate cash flow forecasting and clear analysis of OETC’s financial position; 

ii) Ensure clear, accurate management accounts are available for AD / CEO and Board; 

iii) Manage receipt of all invoices and paying of bills in a timely manner;

iv) Manage generation of invoices and triggering of payments from funding bodies; 

v) With OETC’s bookkeeper, manage the reconciliation of the bank accounts and credit cards to ensure all expenditure and income is accounted for; 

vi) Monitor and be responsible for all petty cash. 

• Report to the AD / CEO and the Board on income and expenditure across projects. 

Fundraising and Strategic Development 

• Work with the AD / CEO to implement OETC’s fundraising strategy, including the preparation of specific funding bids and the monitoring and evaluation of successful applications’ funding criteria. 

• Oversee the writing and submission of reports to funders in a timely manner. 

• As required, work and liaise with the Fundraiser, as appointed by the Board. 

• Work with the AD / CEO to develop and implement new methods of income generation. 

• Manage OETC’s Gift Aid programme and online donation scheme.

Production Management

• As required, line manage freelance producers or production staff engaged on projects and productions. 

• Manage, with the AD / CEO, all projects and productions, including but not limited to: 

i) Arranging technical support, travel, accommodation and rehearsals;

ii) Negotiating deals and produce contracts for cast, creatives and stage management; 

iii) Ensuring all technical information including risk assessments and health and safety documents are produced, maintained and distributed as necessary; 

iv) Liaising closely with the venue and company technicians for each production and distribute information accordingly. 

• Promote OETC workshops, projects and performances to venues, booking agents and other interested parties. 

Additional Duties and Responsibilities 

• Develop a sound knowledge of OETC’s work, attending projects and events where appropriate. 

• Maintain excellent relationships with all partner organisations and represent OETC to external parties. 

• Work within the guidelines of OETC’s policies and procedures. 

• Undertake such additional duties as required, which are commensurate with the responsibilities of the role. 

• Act as the OETC Safeguarding Lead.

Person Specification:

QualificationsRelevant BA or MA degree or equivalent experience.
KnowledgeKnowledge of vulnerable adult safeguarding.Knowledge of the participatory arts.Knowledge of artist/creative contractual agreements.  Knowledge of national and international arts and cultural sector landscape. Knowledge of barriers and issues faced by addiction.Knowledge of legislation relating to vulnerable adults. 
Skills/abilities/competenciesExcellent written and oral communication, ability to communicate clearly with participants and partners.Knowledge of contractual and financial processes.Good numeracy and literacy (attention to detail).Experience of using Google Drive, Drop Box and Xero (or a similar accountancy software).IT (MS Office) skills.Strong time management. Strong project management skills.Financial management experience, working to project budgets.Working knowledge of safeguarding and vulnerable adult protection protocols.Ability to prioritise and multi-task within a fast-paced environment.Digital marketing experience.Knowledge of CRM databases (especially Salesforce) and systems particular to the third sector.Experience of working within the recovery field.Experience of working in a small office environment.Working knowledge of WordPress (website maintenance).Working knowledge of Mailchimp.
ExperienceExperience of working in a small team. Experience of setting up, maintaining administrative systems to support monitoring, evaluation, project budgets and data collection. Experience of project managing events, education or participatory arts programmes.Experience of reporting to funders.PR and marketing experience.Some experience of participatory arts and /or outreach activities. Some experience of working alongside volunteers.Experience of fundraising, especially a track record of contributing to / reporting for successful trusts and foundations grant applications.
Personal AttributesA passion for OETC’s mission.A self-starter and motivated individual.A willingness to satisfy the requirements of OETC’s vulnerable adults protection policy.A willingness to work flexible hours, including evenings and weekends as required.Holds a current DBS certificate for work with vulnerable adults (and is currently registered with the update service). 

If you would like to have an informal, confidential conversation about the role, please contact Molly Cox at

To apply, please email a cover letter, CV and Equal Opportunities Monitoring Form (downloadable from OETC’s webpage) to by 5pm on May 16th, 2022. In your cover letter please detail why you are suitable for the role referring to the person specification set out above.

Please feel free to contact us if you require further assistance or would like to submit your application in an alternative format. We will support any access requirements you may have during the recruitment process and ensure that reasonable adjustments are in place as required by the Equalities Act 2010. 

First Round Interviews will be held on either May 19th or May 20th, 2022.

If required, Second Round Interviews will be held in the week beginning May 23rd, 2022.

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